Adding or editing an office or desk

How to add or edit an office or desk.
In Nexudus, when you define a desk (dedicated or shared), an office hot desk or other items, you must associate it with a particular floor plan. You can also connect it to a resource so your customers can see where it is physically in your space and also add information about the desk or office's size, capacity, target price and area.
 
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An example of the available fields when adding a desk or office to a floor plan. 

To add a desk or office 

Although this procedure is performed on the Desks and Offices page, you can, alternatively, open a floor plan on the Floor Plans page, then click Create Desk / Office to achieve the same result.

  1. If the side menu is not visible, click .
  2. In the side menu, click Inventory, then click Desk and Offices.
  3. Click Add desk / office.
  4. In the Type box, select a type. You can choose between office, dedicated desk, hot desk or other. Each type is assigned a different symbol when added to a floor plan.
  5. In the Name box, type a name for the desk or office.
  6. In the Floor plan box, select a floor plan with which to associate the desk or office.
  7. If required, clear This unit cannot be assigned to contracts.
  8. If applicable connect the floor plan item to a resource to allow customers to book it online using the floorplan view
  9. Click Size, Capacity, Target Price, Area or Notes (to indicate which area of your location the item is located in) to define the details of the office or desk.
  10. Click Save.

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Adding a desk/office to a floor plan
 

To edit a desk or office 

Although this procedure is performed on the Desks and Offices page, you can, alternatively, open a floor plan on the Floor Plans page, then click a desk or office symbol to achieve the same result.

  1. If the side menu is not visible, click  

  2. In the side menu, click Inventory, then click Desks and Offices.

  3. Click the name of the desk you want to edit.

  4. Edit any of the fields.

  5. Click Save changes.

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Editing an existing desk/office
     

Desk and Office Settings

Field

Description

Type

This can be on of "Office", "Dedicated Desk", "Hot-Desk" or "Other". These options cannot be currently changed. Occupancy will then be tracked individually for each of these items.

Name

A descriptive and unique name of this unit or desk. This could be something like "Unit 205" or "Desk 203".

Floor Plan

The floor plan this unit or desk is part of.

Customer

If a customer if permanently using this unit or desk, you can assign it here. IMPORTANT NOTE: in most cases, you should not manually assign customers to units or desks directly like this. Instead, assign the unit or desk to their contract. This will make sure we can automatically assign and remove customers to/from units as their contracts start and end but, most importantly, track and forecast occupancy based on the start and end dates of those contracts.

This unit cannot be assigned to contracts

If this unit is not available to be sold as part of a contract, you can enable this option. This can be useful when a unit is under maintenance, for example.

Connected Resource

Resources can also be connected to items in your floor plans. For example, a meeting room can be connected in this way to let the user see where it is physically in your space. Learn how to connect resources to floor plan items in our Resource and Floor Plans article.

Size

This defines the size of this unit in square feet or square meters. This is then used in reports to give you the price per size in feet or meters.

Capacity

This defines the number of people that can comfortably fit in this unit. This is then used in reports to give you the price per unit of capacity.

Target Price

This is the price new contracts will default to when assigned to this unit. You can change the price of individual contracts if needed. This price also drives your revenue occupancy reports. The sum of all target prices for all desks and offices will be your target revenue.

Area

This is a free text field allowing you to assign units and desks to different areas. This will then be used in reports.

Notes

You can add any notes to a desk or an office.

 

 

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