QuickBooks Online

What is QuickBooks?

Quickbooks is a web-based accounting software set created by Intuit that can be easily integrated with your Nexudus account.

Quickbooks offers accounting applications together with cloud-based versions that will help you accept business payments and manage your bills and payroll.

  The current integration works with Quickbooks Online only. Quickbooks Desktop is not currently supported.

How can the integration between Quickbooks and Nexudus help your space?

QuickBooks offers a number of integrated web-based features, such as:

  • Remote access capabilities

  • Remote payroll assistance and outsourcing

  • Electronic payment functions

  • Online banking and reconciliation

  • Mapping features integrated with Google Maps

  • Marketing options integrated with Google

  • Improved e-mail functionality through Microsoft Outlook and Outlook Express

How can I integrate Nexudus and QuickBooks?

First, you'll need to open an account on both of these platforms. If you already have a Nexudus account and you're interested in integrating Quickbooks in your coworking space, you can contact QuickBooks. The Intuit team will tell you about the steps you need to take to install the system and enable your account. You can also sign up directly on the Quickbooks website.

Once you've set up both accounts, you must link your Nexudus account to QuickBooks in the Nexudus Settings module.

To connect Nexudus with QuickBooks

  1. If the side menu is not visible, click .

  2. In the side menu, click Settings.

  3. Scroll down to Apps and integrations and click Integrations.

  4. Click the QuickBooks icon (see the first image below).

  5. Select your Payments account code and Default tax code from the drop-down lists. These must match the tax codes you use in Quickbooks and you need to have set these accounts up in Nexudus.

  6. Click Connect with QuickBooks.

  7. Follow the instructions on the QuickBooks site.

Accounting integrations on Nexudus
Settings for Quickbooks

mceclip0__1_.png     Connecting with QuickBooks

Your Nexudus account is now successfully integrated with QuickBooks. From now on, you can always check your invoices in QuickBooks by going to Settings > Integrations > QuickBooks > Go to invoices.

Configure QuickBooks settings

You should access the QuickBooks settings and disable automatic payments and credits. To so use the cog icon, click on Company Settings and then Advanced

Configuring QuickBooks settings

Disable both "Automatically Apply Credits" and "Automatically Apply Payments".

Disable "Automatically Apply Credits" and "Automatically Apply Payments" options

Cancelled and Refunded Invoices in QuickBooks

Understanding how refunds and cancellations are processed when using Quickbooks integration.
Three scenarios for handling cancelled and refunded voices when using the Quickbooks integration:

Cancelled Invoice (Unpaid) 

The Credit Note needs to be sent before the invoice once the cancellation is complete. Once the Credit Note has been transferred you can then transfer the invoice as this will link the Credit Note to the Invoice in Quickbooks. Quickbooks will create a Credit Note and mark it as closed and show the Invoice as Paid once the process is completed.

Cancelled unpaid invoice

Cancelled Invoice (Paid)

The Credit Note needs to be sent before the invoice once the cancellation is complete. Once the Credit Note has been transferred you can then transfer the invoice. Quickbooks will create a Credit Note and it will remain unapplied as the credit from this cancellation is still to be used.

image__1___1_.png  Cancelled Paid Invoice

Refunded Invoice

No Credit Note will be created in Quickbooks. It will reflect the refund in three different items. An Invoice and a Payment for that invoice and lastly a Refund transaction.


Refunded Invoice


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