Passport by Nexudus

Passport is a mobile app that is linked to your Nexudus account.

Passport by Nexudus is a mobile app available on iOS and Android. 

  Passport by Nexudus is part of your Nexudus subscription and does not incur you or your coworkers any extra cost.  

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Passport by Nexudus
 

What is PASSPORT by Nexudus?

It's a mobile app linked to your Nexudus account, which lets your customers do the following:

  • Community messages: Customers can communicate with the rest of the community by adding threads, posting comments and searching content.

  • Directory: The directory shows the content that's on your Nexudus account. Coworkers can see members profiles and send direct messages to one another.

  • Bookings: Customers can book any of the meeting rooms visible on your Nexudus account via Passport. The process is very simple: coworkers only have to enter the date and time of the booking and the app shows them the resources available at that time.

  • Plans and Products: Price Plans displays a customer's current plans and products while also allowing them to sign up for a new plan or purchase additional products.

  • My Profile: It's never been easier for members to fill out their profiles. They just have to go to the Me section on the app and edit the fields they want.

How does PASSPORT by Nexudus work?

The app is modular so you can enable or disable the sections that will be displayed on the app via your Nexudus dashboard. This lets you have more control over the features that you want your coworkers to use on Passport. If you're managing several spaces with your Nexudus account, you can set up different Passport features for each of them.

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Passport by Nexudus 
 

What's more, Passport by Nexudus has white-label features which you can customise. By default, the app takes on the main colour of the logo that you added to your Nexudus account. You can also opt to manually add any colour that you want via the dashboard.

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Passport by Nexudus colour settings 
 

This means that if you're managing several spaces with your Nexudus account, the app could be a different colour for each space!

What do I need to use PASSPORT by Nexudus?

Your coworking space must be using Nexudus, which is linked to the app. If you still don't have an account, you can use a free demo account. Members and contacts must be signed up to your space and have a valid username and password so that they can use Passport by Nexudus.

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Passport home screen for members 
 
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Making a booking using Passport
 
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Member's account page on Passport
 

  Only Passport by Nexudus is included with your subscription, if you opt for the white-label brand customization version, that incurs an additional charge of $/£/€150 per month for up to 5 locations.  

iBeacon setup for Passport app 

By setting up iBeacons in your space, you enable your customers to trigger actions such as check-ins and room bookings, simply by tapping their mobile device running the Passport app on these beacons.
 

What you need

First, you need to purchase an iBeacon to install in your space. These are very small devices that beam out a Bluetooth signal, which the Passport app can then interpret to trigger some action within Nexudus. These can make great replacements for tablets running our NexIO and NexBoard companion apps, provided that all you want is the signal beaming functionality.

Any iBeacon should be compatible with Passport, as long as it's configured correctly. The link below represents an example of the kind of device you could buy, but there are lots of alternatives. We will use this device as an example for this guide.

Once you have the device you can follow the steps below to get it set up.

iBeacon setup

The first step is to download the configuration app for your iBeacon device. Make sure it is available for your mobile OS. In the case of the Avvel iBeacons, the app is called eBeacon. Links for Android and iOS below. You might be able to configure your device with the apps below even if they are not made by Avvel.

 
JAALEE iBeacon Tool can find all of your devices that use Bluetooth 4.0 Low Energy(also known as Bluetooth Smart) Full Support of read, write, and notify is included. Developers can use eBeacon to Config the iBeacon Create by the Jaalee. For more details, please visit http://www.jaalee.com/
 

eBeacon can find all of your devices that use Bluetooth 4.0 Low Energy(also known as Bluetooth Smart) Full Support of read, write, and notify is included.

Developers can use eBeacon to Configure the Beacon Create by the JAALEE.

Once you have the app installed and running, navigate to the "Central" tab and look for the name of your beacon. By default, Avvel beacons are usually called Jaalee, but this can differ on your device. Make sure your beacon is in configuration mode. Avvel beacons will ring when configuration mode is enabled.

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Android version                                                                  Apple version
 

  Try to set up your iBeacon in an area where there are few Bluetooth devices, as otherwise, you might struggle to find it on the list.

Once you've found your beacon and selected it, it's likely you will be asked for a password. Avvel devices have a password of 666666 by default. We advise you to not change this unless you have a good reason for it. If you cannot recall the chosen password at a later date, you will not be able to change the configuration for the beacon at all.

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Android Version                                                                         Apple version
 

You should now have access to the configuration of your beacon. The initial screen will allow you to change the values on the beacon with hexadecimal values, but unless you are comfortable with these there is an easier way. Press the configuration button on the top right, which will give you access to a more human friendly way to change the necessary values.

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Android version                                                                Apple version 
 

Values for Nexudus actions

A breakdown for the actions you can trigger using iBeacons and the Passport app can be found below, as well as their respective configuration values. 

  We advise you to set the Power Value setting to 128 and the Broadcast Rate to 10. We ran extensive testing and found the beacons were detected consistently with these values while extending their battery life. With these values, the battery can last close to a year. Avvel beacons will beep consistently when low on battery.

Check in

  • UUID - 790f084c-d069-4a20-8f16-04eea47f4ea2

  • Major and Minor - You can find these values in the admin panel for your space, in Settings > Apps > NexIO

Room booking

  • UUID - 10a6426e-c446-4adf-a3f6-e3bc0b67bdfe

  • Major and Minor - You can find these values in the admin panel for your space, in Settings > Apps > NexBoard

Once you've set the values, just press the Configure Beacon button to send the new data to your iBeacon! You can also press the Call Beacon button, which will make the currently linked beacon emit a sound, to ensure you are sending the data to the correct beacon.

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Android version                                                                       Apple version
 
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