Passport by Nexudus

What is Passport by Nexudus?

It's a mobile app linked to your Nexudus account, which lets your customers:

• Communicate with their community

  Customers can message each other, add threads, post comments and search content.

• Connect with one another

  The directory shows content that's on customer's Nexudus account. Users can see others profiles and directly message them.

• Book rooms

  Customers can book any of the meeting rooms you've made available in your space via Passport. They just need to enter the date and time of the booking and the app shows them the resources available.

• Purchase plans and products

  Customers can sign up to new plans or purchase additional products. They also get an overview of the current plans and products they have on their account. 

• Edit their profile

  Customers can access their profile at any time by going to My section on the app and edit the different fields as they need. 

How does Passport by Nexudus work?

Passport is a flexible app that lets you enable or disable the different sections displayed to customers via your Nexudus dashboard. This gives you more control over what customers can do with the Passport app by only displaying what is relevant to them.

If your business includes several locations, you can set up different Passport features for each of them.

Passport by Nexudus 

 

What's more, Passport by Nexudus has white-label features which you can customise. By default, the app takes on the main colour of the logo that you added to your Nexudus account. You can also opt to manually add any colour that you want via the dashboard.

Passport by Nexudus colour settings 

 

This means that if you're managing several spaces with your Nexudus account, the app could be a different colour for each space!

Setting up Passport by Nexudus

Your coworking space must be using Nexudus, which is linked to the app. If you still don't have an account, you can use a free demo account. Members and contacts must be signed up to your space and have a valid username and password so that they can use Passport by Nexudus.

Passport home screen for members 

 

Making a booking using Passport

 

Member's account page on Passport​

Passport App Compatibility Chart

The Passport app supports several external applications integrated with Nexudus, such as access control systems and videoconferencing tools. The table below details which integrations work with the Passport app.

iBeacon setup for Passport app 

By setting up iBeacons in your space, you enable your customers to trigger actions such as check-ins and room bookings, simply by tapping their mobile device running the Passport app on these beacons.

 

What you need

First, you need to purchase an iBeacon to install in your space. These are very small devices that beam out a Bluetooth signal, which the Passport app can then interpret to trigger some action within Nexudus. These can make great replacements for tablets running our NexIO and NexBoard companion apps, provided that all you want is the signal beaming functionality.

Any iBeacon should be compatible with Passport, as long as it's configured correctly. The link below represents an example of the kind of device you could buy, but there are lots of alternatives. We will use this device as an example for this guide.

  Avvel International iBeacon Bluetooth Low Energy BLE 4.0 Proximity Device (2 Pack)

Once you have the device you can follow the steps below to get it set up.

iBeacon setup

The first step is to download the configuration app for your iBeacon device. Make sure it is available for your mobile OS. In the case of the Avvel iBeacons, the app is called eBeacon. Links for Android and iOS below. You might be able to configure your device with the apps below even if they are not made by Avvel.

  eBeacon Apps on your Google PLaye

 

JAALEE iBeacon Tool can find all of your devices that use Bluetooth 4.0 Low Energy(also known as Bluetooth Smart) Full Support of read, write, and notify is included. Developers can use eBeacon to Config the iBeacon Create by the Jaalee. For more details, please visit http://www.jaalee.com/

 

  Beacon: BLE Scanner

eBeacon can find all of your devices that use Bluetooth 4.0 Low Energy(also known as Bluetooth Smart) Full Support of read, write, and notify is included.

Developers can use eBeacon to Configure the Beacon Create by the JAALEE.

Once you have the app installed and running, navigate to the "Central" tab and look for the name of your beacon. By default, Avvel beacons are usually called Jaalee, but this can differ on your device. Make sure your beacon is in configuration mode. Avvel beacons will ring when configuration mode is enabled.

                       

Android version                                                                  Apple version

 

  Try to set up your iBeacon in an area where there are few Bluetooth devices, as otherwise, you might struggle to find it on the list.

Once you've found your beacon and selected it, it's likely you will be asked for a password. Avvel devices have a password of 666666 by default. We advise you to not change this unless you have a good reason for it. If you cannot recall the chosen password at a later date, you will not be able to change the configuration for the beacon at all.

Android Version                                                                         Apple version

 

You should now have access to the configuration of your beacon. The initial screen will allow you to change the values on the beacon with hexadecimal values, but unless you are comfortable with these there is an easier way. Press the configuration button on the top right, which will give you access to a more human friendly way to change the necessary values.

Android version                                                                Apple version 

 

Values for Nexudus actions

A breakdown for the actions you can trigger using iBeacons and the Passport app can be found below, as well as their respective configuration values. 

  We advise you to set the Power Value setting to 128 and the Broadcast Rate to 10. We ran extensive testing and found the beacons were detected consistently with these values while extending their battery life. With these values, the battery can last close to a year. Avvel beacons will beep consistently when low on battery.

Check in

• UUID - 790f084c-d069-4a20-8f16-04eea47f4ea2

• Major and Minor - You can find these values in the admin panel for your space, in Settings > Apps > NexIO

Room booking

• UUID - 10a6426e-c446-4adf-a3f6-e3bc0b67bdfe

• Major and Minor - You can find these values in the admin panel for your space, in Settings > Apps > NexBoard

Once you've set the values, just press the Configure Beacon button to send the new data to your iBeacon! You can also press the Call Beacon button, which will make the currently linked beacon emit a sound, to ensure you are sending the data to the correct beacon.

Android version                                                                       Apple version