About contracts

Contracts are a tacit agreements between you and a member generated when they sign up to a plan.

A contract is an agreement between you and a space member that is always associated to a plan. The plan acts as a template, defining the settings for the billing period, the price and other contract properties. A member can have multiple contracts and each of these can have different billing cycles and different start and end dates.‌

Main contract

A member can be signed up to many different contracts, although there will always be one main contract, which is used to invoice products or additional services purchased by the member during each renewal period.‌

For example, a member is signed up to a monthly plan for a permanent desk. This is covered by their main contract. Any products or services that they use during the renewal cycle will be invoiced under the main contract. The same member is also signed up to a plan for virtual office services that are paid annually. In this case, the contract is renewed every 12 months, with a different billing cycle than the main contract.‌

 

Setting up a main contract 

  1. If the side menu is not visible, click .

  2. In the side menu, click Finance.

  3. Under the Finance section, click Contracts.

  4. Do the following:

    Move your pointer to the left of the contract you want to change and select the check-box that is displayed. A pop-out menu is displayed.

    At the end of the contract you want to set as main, click .

    A pop-out menu is displayed.

  5. On either pop-out menu, click Set as Main Contract.

  6. Click Continue.

default_contract.png

Main contract for a member

 

Setting up multiple contracts for a member

A member can be signed up to several contracts, provided they have at least one active plan. Regardless of the number of contracts a members has, there is always one main contract which is used to invoice products or additional services purchased by the member during each renewal period.

 

assets_-LZFtxNPXnGfu3w0vzug_-Ldnu2-1pmzsJASAOkma_-Ldnu4bA9M8NTJ3NEMQ2_multiple_contracts.png
Members can have multiple contracts
Learn how to add a new contract in Adding a contract 

 

Viewing the list of contracts

  1. If the side menu is not visible, click .

  2. In the side menu, click Finance.

  3. Under the Invoicing section, click Contracts.

contracts.png
Viewing the list of contracts
 

See also:

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