Checking in by using RFID readers and cards

Setting up RFID readers and cards for checking in customers.

You can use Radio-frequency identification (RFID) devices to automate the check-in process. You need an external USB reader connected to a computer with access to the Dashboard in your Nexudus account and you must install the Nexudus Door Controller Software. Then, to check-in, a member simply taps their card onto the reader.

You must install the device in the reception area of your space and supply your customers with RFID access cards. The cards must be compatible with the model of your USB reader. Each card has a unique code which you must register in your customers' profiles. This allows your members or contacts to tap the card against the reader to check-in or out.

Required hardware

Nexudus works with any type of card reader that "types out" the ID on the keyboard. This means that when one of the coded cards is tapped on to the reader, it is as if you'd typed out its ID on the keyboard. Most USB readers work in this way, meaning that you do not need to install special software or additional drivers for them to work with Nexudus.

Here are some examples of models:

The cards you choose must be compatible with the card reader model that you decide to use. You can use any type of pre-coded card with the readers mentioned above. They are often called EM400 or 125 kHz cards. Each of the cards comes with a unique code. You must register this number on the member's profile so that the member can use it to check in to Nexudus. Here are a couple of links to purchase this type of card:

  Remember to install the Nexudus Door Controller Software

To register an RFID access card 

  1. If the side menu is not visible, click.

  2. In the side menu, click Operations.

  3. In the Customers section, click Members & Contacts.

  4. Click the profile for which you want to register the card.

  5. Click Account.

  6. Click Services.

  7. In the Access section, click Access Cards.

  8. In the Access cards textbox, type the card number, or tag, and press Enter or Tab on your keyboard.

  9. Optional: Click PIN to set a pin number for the card.

  10. Click Save changes.


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