Creating Events

Learn how to create events in Nexudus.

 Make sure you've created event categories before creating your events.

The instructions available below teach you how to create:

Creating Physical Events

Physical events are a great way for your community to exchange in your space. You can organise the event in a specific location and link the event to resources to make them unavailable for the duration of the event. 

  1. If the side menu is not visible, click .
  2. Click Community > Events Calendar.
  3. Click Add Event
  4. Give your event a name and select the space location of the event. 

    mceclip3.png

  5. Select a customer subset from the This event is available to dropdown list.

    mceclip4.png

    You have the option to make the event available to all customers, only members or only contacts.
  6. Add a short and a long description for the event.

    mceclip5.png

    The Short Description will appear under the event name on the Members Portal.
    The Long Description will be visible when a customer clicks the event on the Members Portal.
  7. Select one or several event categories from the Event Categories dropdown list.

    mceclip6.png

  8. Select the event's start and end date. 

    mceclip7.png

  9. If you want to include images, click Upload Image and select an image from your device. 
    Large image will be displayed on the events list and on the event's details page.
    Small image will only be displayed if you link this event to other events. 
  10. If you want to limit the number of event attendees, tick the Limit the total amount of attendees checkbox and enter the maximum number of attendees.

    mceclip8.png

  11. Add a venue address and a venue location in the Location section. 

    mceclip10.png

    This will help attendees know where they should go. 
  12. If your event is linked to one of your resources, select the resource from the Resource dropdown list.
    The selected resource will automatically become unavailable for the entire duration of the event.
  13. Click Save

 

Creating Virtual Events 

Virtual events are a great way to keep your community engaged when physical events simply aren't an option. Nexudus integrates with Zoom which allows you to add either a conference call or a webinar link to any event you create. 

 You need to enable the Zoom integration in your Nexudus account prior to creating the event if you want to use this feature.

  1. If the side menu is not visible, click .
  2. Click Community > Events Calendar.
  3. Click Add Event
  4. Give your event a name and select the space location of the event. 

    mceclip3.png

    If you select your network location, all locations will display the event. 
  5. Select a customer subset from the This event is available to dropdown list.

    mceclip4.png

    You have the option to make the event available to all customers, only members or only contacts.
  6. Add a short and a long description for the event.

    mceclip5.png

    The Short Description will appear under the event name on the Members Portal.
    The Long Description will be visible when a customer clicks the event on the Members Portal.
  7. Select one or several event categories from the Event Categories dropdown list.

    mceclip6.png

  8. Select the event's start and end date. 

    mceclip7.png

  9. If you want to include images, click Upload Image and select an image from your device. 
    Large image will be displayed on the events list and on the event's details page.
    Small image will only be displayed if you link this event to another events. 
  10. If you want to limit the number of event attendees tick the and enter the maximum number of attendees.

    mceclip8.png

  11. Select whether you want your virtual event include a Zoom conference call or a webinar.

    mceclip11.png

    Conference calls allow all participants to use their camera and microphone. 
    Webinars only allow panellists to use their camera and microphone.
    Bear in mind that the main host and panellists details can only be edited in your Zoom account.

  12. Add alternative hosts to the Zoom event. 


    mceclip12.png

    Alternative hosts will be able to start the conference call or the webinar on your behalf. If you don't add any alternative host, you will need to start the Zoom event.

  13. Click Save

 

Creating Recurring Events

Recurring events are a great way to encourage your community to communicate on a regular basis. Recurring events can be physical, virtual or both.

  1. If the side menu is not visible, click .
  2. Click Community > Events Calendar.
  3. Click Add Event

    Fill out the form as explained in previous sections, depending on the type of event you want to create. 

  4. Once you reach the end of the form, click Repeat Event.

    mceclip0.png

  5. Select how often the event should repeat from the Repeat this event dropdown list. 

    mceclip1.png

  6. Select an end date for the recurring event series.

    mceclip2.png

    If you leave this field blank, the event will repeat indefinitely following the recurrence you've defined in the previous step.
  7. Click Save
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Comments

  • Avatar
    Steven Vincent - Basestation

    Hi. Can you confirm the options around who can "attend" an event? It mentions "all customers, only members or only contacts". Does this setting apply only to ticketing? Does it affect the listing on the website? How do we limit it to be visible to logged-in users only for example? Can we allow all our contacts and members to "attend", or is that "All customers". If so, is there a way to allow anyone to buy a ticket, ie including someone who is not a member or contact? Thanks for the assistance.

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  • Avatar
    Adrian Palacios

    Hi Steven. The option "This event can be seen or purchased by" in the event details controls who can see and therefore buy tickets for the event. All customers means everyone, even those who are not just registered or are browsing the site while not logged in (assuming you have that section option to the public, of course)

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